Journal

(SUBMISSIONS CLOSED) Job Opening: Program & Production Manager

Posted:
February 6, 2025
Topic(s):
News

NOTE: Submissions for this position are currently closed. (Updated 2/24/25)

JOB POSTING: Program & Production Manager

Summary

The Painted Bride is seeking a motivated and savvy Program & Production Manager with strong interpersonal skills who will work closely with an intimate and growing team to embody the Bride’s Mission and Vision through artist care, co-planning, scheduling and implementation of key programming, projects and production.

The Program & Production Manager serves as the primary liaison between artists/project leads, the organization, our Program Committee. They primarily facilitate internal administrative and program-related tasks to ensure the success of our programming and artist/audience experience.

The ideal candidate is a self-driven adaptive professional excited to build something new, with an appetite for emerging practices as well as proven efficacy in field-related standards.They work well in a rigorous communal environment and are culturally competent with a record of positive engagement with intergenerational communities in and outside of the arts, across and beyond Philadelphia.

Role Overview

Communication

  • Communicate clearly with stakeholders to explain new programs and instruct employees, consultants, project leads and artists on process and approach
  • Build positive relationships with team members and external parties
  • Work with team members to ensure all program information is accurate and updated in a timely and thorough manner
  • Excellent copy editing skills

Performance monitoring

  • Track program, residency and project performance using various tools and metrics
  • Prepare and present progress reports to management
  • Ensure compliance with company policies and regulatory requirements

Organizational skills

  • Organize tasks, resources, and schedules
  • Develop a system for tracking project milestones and deadlines
  • Prioritize tasks effectively

Administrative tasks

  • Prepare paperwork and order material
  • Keep updated records and create reports or proposals
  • Draft documents, take phone calls, and manage schedules

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We understand that candidates may not have all of the listed qualifications, but we are willing to work with the right person who is open and willing to learn.

Detailed Responsibilities

  • Work closely with the Executive Director and Deputy Director and other relevant parties to produce, launch programs from brief singular events to major projects over an extended period of time at multiple sites.
  • Create and implement concise documents to support a smooth and transparent collaborative process with staff and creative stakeholders.
  • Co-lead the Programming Committee meeting. Take concise notes and recap actionable next steps verbally and in writing.
  • Manage application process, including conducting applicant/artist outreach and reviewing applications for basic eligibility, facilitating application review with the Programming Committee, and relevant staff.
  • Work directly with artists, project leads,community partners and staff to onboard, orient and effectively lead production of artistic projects and programs as determined by leadership, community stakeholders and the Programming Committee.
  • Provide administrative support for artists in residence before, during and throughout the process. Communicating needs, challenges and accommodations promptly for overall artist care and support. Set meetings as needed to do so.
  • Schedule the use of the space(s) by artists and staff for various rehearsals, meetings and events on and off-site through the use and maintenance of the Master Calendar.
  • Work with Communications and Marketing Manager to create shared timelines, content and tasks for the cohesive and timely production and marketing of events and residencies and collection of important information for grant reporting, audience evaluation and overall program/project analysis and assessment.
  • Implement day-of-management of events with relevant staff, volunteers and artists
  • Support the Executive Director and Deputy Director in providing program-related content for grant writing and proposals and assisting with the editing process.
  • Participating in site visits and professional development with staff.
  • Report out progress, needs and challenges during scheduled meetings, requesting and setting meetings as needed to this end.
  • Setting meetings to meet organizational and professional goals
  • Other duties as assigned

Requirements

  • 4+ years of arts administration/project management or producing experience
  • B.A. or commensurate degree

PROFESSIONAL SKILLS

  • Comprehensive knowledge of G-suite and its corresponding applications.
    Comfortability with Microsoft Word and its corresponding applications.
  • Proficiency with Zoom and Google Meet and Slack
  • Exceptional Attention to detail
  • Excellent Written, Spoken, Communication Skills, Organizational and Time-Management Skills
  • Strong Public Speaking skills
  • Positive and standard professional email and in-person decorum
  • Ability to multi-task and to strategically manage multiple projects with intersecting deadlines
  • Ability to make sound decisions for time-sensitive tasks.
  • Ability to work independently and take initiative as appropriate.
  • Ability to draft a basic budget and basic terms of a contract
  • Track and document basic expenditures
  • Financial acumen for handling physical currency and digital donations
  • Reliable internet connection or wifi for remote working days and virtual meetings
  • Proficiency in both digital and analog business practices including handwriting legibility, preparing all documents as if they will be printed so that all information is present in one read.

MEETINGS

  • Ability to set and lead internal meetings as needed to reach organizational goals and personal directives.
  • Ability to prioritize and prepare for work-related retreats, professional development, recurring staff and project-based meetings

TEAMWORK/EXTERNAL RELATIONS

  • Strong Interpersonal Skills
  • Comfort with a collaborative and sometimes fast-paced work environment that values deep engagement of and direction from artists, communities and stakeholders.
  • Professional consideration and thoughtful approach to work in a team environment
  • Willingness to be a welcoming and helpful presence for attendees, and walk-ins
  • Experience and temperament to work with the general public and intergenerational/intercultural audiences
  • Willingness to proactively express challenges/anticipate disruption of work or delay in timeline in a timely manner for team support
  • Reliable transportation

ETHOS

  • Solution-based/ problem solving approach to the work
  • Excitement and curiosity around new models for arts experiences and a willingness to think outside the box
  • Knowledge of emerging practices within the field and professional reach locally, nationally and internationally
  • Willingness and desire to research and apply findings to daily work and incorporate institutional knowledge into your strategy and work approach
  • Highly collaborative mindset that embraces alternative ideas and perspectives
  • A demonstrated ability to develop and maintain structures and systems that aid in a balance of efficiency and inclusion, and to revise and adapt over time

Additional Desired Skills

ACCESS, CULTURAL COMPETENCY/EMERGING PRACTICES

  • Working knowledge of standard accessibility considerations including but not limited to: ASL implementation, captions, ADA compliance and emerging approaches to access
  • Ability-inclusive communication style
  • Cultural competency and a working knowledge of anti-oppressive practices
  • Bilinguality
  • Awareness of and sensitivity to socio-cultural, trends and practices

ADDITIONAL PROFESSIONAL SKILLS

  • Previous non-profit and/or small business experience
  • Experience in grant-making and fundraising approaches
  • Experience with application management
  • Experience with volunteer/intern management
  • Strong public speaking and presentation skills
  • Ability to greet/present to large groups and members of the general public
  • Valid Driver’s License

NICE TO HAVE

  • A personal artistic practice (public or personal) in visual, media and/or performing arts, or appreciation of creative communities and respect for the artistic process
  • Deep relationship with communities across disciplines and categorizations locally,across the region and beyond.
  • Ability to represent the organization positively in professional settings

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Physical Demands:
Ability to work on a computer or laptop, including sitting at a desk or table for extended periods of time; manual dexterity to operate a keyboard; able to see or read a computer screen and printed material with or without vision aids; able to speak clearly and in audible tones on the phone and in-person and be understood by others; able to hear and understand speech, including on the phone; able to understand and follow oral and written instructions; able to occasionally lift objects weighing up to 20 pounds. May be asked to travel out of state.

Compensation, Benefits, Job Type:

  • Full-time salaried position at 40 hours a week (flexible hours contingent on current projects)
  • Remote and In-person hybrid position with attendance to events throughout the city.
  • Based on the nature of the position, some evenings and weekends are required.
  • Bulk of job functions are primarily indoors with some outdoor venues
  • Health, Dental and Vision Insurance
  • Vacation and Sick leave.
  • Professional Development opportunities
  • $55-60k annually
  • Reports to: Deputy Director

Equal Opportunity Employment
Painted Bride Art Center, Inc. 501(c)(3), is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

“In 1969, a group of Philadelphia artists built a creative home for boundary-pushing creative work. They called themselves the Painted Bride Art Center. Based on a generous spirit of collaboration and creative risk-taking across cultural boundaries and disciplines, they welcomed provocative artists and historically and systematically marginalized voices of their time.”

ALL candidates will be considered. Candidates who identify as BIPOC, part of a marginalized community or individuals who have experienced systemic oppression are encouraged to apply.

Reasonable Accommodations

Painted Bride is committed to providing equal employment opportunities and supporting an inclusive environment for all applicants. If you require reasonable accommodations during the application or interview process, please submit your accommodation request with your cover letter and resume to info@paintedbride.org. We strive to ensure that all applicants can participate in our hiring process completely and equitably.

About the Painted Bride Art Center
Painted Bride Art Center is a 56-year old organization that unites artists, audiences, and communities to push the boundaries of how art is experienced and created.

We are committed to supporting artists from all walks of life and amplifying underrepresented voices to reflect an array of experiences, perspectives and cultures and identities.

Through the legacy of our work, we have supported upwards of 25,000 artists, hosted over 5,000 events and commissioned over 100 new works, with innumerable community workshops and educational programs as an inherent part of our programmatic approach.

Presently, the Bride is entering a bold new era that brings artists’ work into Philadelphia communities and beyond, through dynamic partnerships and creative evolution, allowing us to support powerful and provocative projects that explore adaptation, scale, and reinvention.

The Bride cultivates a welcoming environment for honest, critical dialogue and playful exchange to transform lives and communities at the intersection of art and social justice.

Learn more about our Mission, Vision and Values: www.paintedbride.org

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How to Apply

Email Resume/CV and Cover letter to: info@paintedbride.org

Subject: FIRST AND LAST NAME + TITLE OF POSITION

*Only candidates for interviews will be contacted for this position. Compensation is commensurate with experience.

If invited for an interview, applicants may be requested to submit previous writing or work samples and to apply for the following clearances:

  • Pennsylvania Child Abuse History (PACA): A certification from the Pennsylvania Department of Human Services
  • Pennsylvania Access to Criminal History (PATCH): A criminal history record check from the Pennsylvania State Police
  • FBI Criminal History Background Check: A fingerprint-based background check from the FBI

Interviews will be conducted on a rolling basis, and the applicant must be available for onboarding and training no later than March 2025.